1. Mechanical
2. Medical
DOs
• Do prepare the tender schedule and unit rates with utmost care
• Control the material issues commensurate with progress of work
• Do ensure a complete reconciliation of all Railway Supplied Material
• Ensure proper handing over/ taking over with handing over notes at the time of change of supervisor/ OSs
• Do ensure timely and prompt processing of bills for payment to the contractor
• Do ensure for highly technical jobs that the contractors have enough and capable technical experts adequate infrastructure.
• Do ensure good workmanship at the time of supervision
• Do maintain a proper record of all the released material
DONTs
• Do not forget to put a date under your signature. Absence of date may give rise to doubt.
• Do not makes/brands in work schedule or indent which are not equivalent cost wise or quality wise
• Do not deliberately split the works to bring them within the ambit of quotation work
• Do not prepare any inflated rate analysis to justify high rates ignoring the prevailing market rates
• Do not misuse departmental labour/transport for the work being done by the contractor
• Do not accept the material of other brand/ make/ Model/Specification that are not as per work order/ Purchase Order
• Do not leave any letter of contractor un-replied duly repudiating the allegation
• Do not pass the contractor’s/supplier’s bill without ensuring proper invoice to ensure the genuinity of the material
Medical
DO's
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Check relevant provisions of Schedule of Power before initiating procurements.
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Retail/Local purchases of medicines should be an exception and not a norm.
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Do insist on scrutiny of the referred hospital bills before the same are processed for payment. This will provide you an opportunity to put a check on any exaggerated claims/bills.
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Ensure maintenance of stock registers for medicines, consumables etc. and make periodical checks for the same.
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Ensure exact item & quantity of supply of dietary item as per the contract.
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Follow rigidity the procedure regarding issue of sick /fit certificate and in case of a departure give specific reasons.
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Ensure staggered delivery of medicines at regular intervals in case of bulk purchase.
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In case of bulk purchase ensure staggered delivery of medicines at regular intervals.
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Ensure faster disposal expiry medicine.
DONT's
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Avoid excess procurement of medicines. Overstocking is wastage.
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Avoid procurement of medicines with short expiry dates.
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Avoid local purchases at exorbitant rates on grounds of emergency.
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Don’t delay reimbursement cases as delay breeds corruption.
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Do not issue medical pass in routine manners.
