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         Mechanical & Medical


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Mechanical & Medical

1. Mechanical   

2. Medical

DOs

       Do prepare the tender schedule and unit rates with utmost care

       Control the material issues commensurate with progress of work

       Do ensure a complete reconciliation of all Railway Supplied Material

       Ensure proper handing over/ taking over with handing over notes at the time of change of supervisor/ OSs

       Do ensure timely and prompt processing of bills for payment to the contractor

       Do ensure for highly technical jobs that the contractors have enough and capable technical experts adequate infrastructure.

       Do ensure good workmanship at the time of supervision

       Do maintain a proper record of all the released material

DONTs

       Do not forget to  put a date under your signature. Absence of date may give rise to doubt.

       Do not makes/brands in work schedule or indent which are not equivalent cost wise or quality wise

       Do not deliberately split the works to bring them within the ambit of quotation work

       Do not prepare any inflated rate analysis to justify high rates ignoring the prevailing market rates

       Do not misuse departmental labour/transport for the work being done by the contractor

       Do not accept the material of other brand/ make/ Model/Specification that are not as per work order/ Purchase Order

       Do not leave any letter of contractor un-replied duly repudiating the allegation

       Do not pass the contractor’s/supplier’s bill without ensuring proper invoice to ensure the genuinity of the material

 

Medical

DO's

 

  1. Check relevant provisions of Schedule of Power before initiating procurements.
  2. Retail/Local purchases of medicines should be an exception and not a norm.
  3. Do insist on scrutiny of the referred hospital bills before the same are processed for payment. This will provide you an opportunity to put a check on any exaggerated claims/bills.
  4. Ensure maintenance of stock registers for medicines, consumables etc. and make periodical checks for the same.
  5. Ensure exact item & quantity of supply of dietary item as per the contract.
  6. Follow rigidity the procedure regarding issue of sick /fit certificate and in case of a departure give specific reasons.
  7. Ensure staggered delivery of medicines at regular intervals in case of bulk purchase.
  8. In case of bulk purchase ensure staggered delivery of medicines at regular intervals.
  9. Ensure faster disposal expiry medicine.

 

DONT's

 

  1. Avoid excess procurement of medicines. Overstocking is wastage.
  2. Avoid procurement of medicines with short expiry dates.
  3. Avoid local purchases at exorbitant rates on grounds of emergency.
  4. Don’t delay reimbursement cases as delay breeds corruption.
  5. Do not issue medical pass in routine manners.


 



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